How to prepare a new project
The first thing is to get acquainted with the requirements of the
financing institution (e.g. FCT, EU, etc...). In case you need help,
Cintal keeps updated files with the descriptions of the various
work programmes, evaluation rules, etc... of the different programmes
with which Cintal has been working in the last years (FCT: PDCTM,
FACC, CERN, etc... and for EU: IST and EESD - see here). Here is a list with
the necessary steps for project submission under CINTAL:
- send a message to Cintal announcing that you are preparing
a proposal that you intend to submit under Cintal
- fellowship estimates are those of FCT (see here)
+ 120 euros for SS and insurance. Also include costs of trips and
removals for possible foreign candidates.
- contact Cintal's secretariat
for filling official forms and signature.
- upon submission leave one copy of the project proposal with
Which support can I get from
Most of the services of Cintal are on the
project administration page while
Cintal's secretariat is always ready to help. When requiring
help from Cintal provide all details regarding the issues
involved and allow enough time to get signatures, checks, other
payments or signed forms, etc...
How can I get pocket money for
small project expenses ?
Uppon request, a certain amount of pocket money can be given to the
project coordinator for direct purchase of small project expenses.
Expenses are automatically reimboursed uppon presentation of receipts.
Receipts should be entitled to CINTAL, with fiscal # 502603631.
How do I know about the financial
status of my project ?
The project administration page provides
a monthly updated overview of the financial status of your project
by means of a login into a dedicated directory. For other details
you may get in touch with the
How do I purchase equipment with
Unless otherwise specified by the finacing institution, Cintal
considers equipment every item that is justifiable, under normal
usage, to last for more than 3 years. Computers are considered
equipment. Computer upgrades that do not significantly change the
main characteristics of the original computer (e.g. memory, hard
disks, boards, etc...) are considered consumables. However, as
an exampl, changing a single CPU motherboard to a double CPU
motherboard is considered to fall into the equipment category.
The project coordinator sends a request to Cintal with
the details of the required equipment to be purchased. Cintal's
secretariat will perform a bid for equipment purchase upon
instructions of the project coordinator (equipment description,
companies to be contacted, etc...).
How to plan and get reimboursed from
Before performing a trip you can contact Cintal's secretariat to
make reservations (hotel, train, flights,...). Before leaving you can
get a travel advance based on the expenses to be incurred during the
trip. Upon return, a travel claim will be filed and balance will
be reimboursed. There are PDF fill-in forms for both the
advance request and the
travel claim. Reimboursement
is based on the following rule: travel itself is separated from
other expenses (hotel, food, etc..). Travel includes flights, train,
rent-a-car, own car usage based on a km rate, highway tools, etc...
You always need a receipt to be reimboursed (except for the own car).
For the other expenses you have two possibilities: either
on a perdiem basis or on a actual costs basis. Actual values of
reiboursement for km and perdiem are given on the PDF fill-in
form for travel claim.
How do I pay services from project
That is easy. You just contract the amount with the person
performing the work and then fill the respective fill-in PDF
for services. Be
sure to follow the rules of the institution financing your project,
in case you need advice contact Cintal's secretariat.
I need to purchase an item
abroad: how do I do that ?
Three solutions:1) provide Cintal's secretariat with address of
seling company and item description; 2) if a purchase through the
internet is possible you can do it yourself from your project pocket
money (see How can I get pocket money), but
be sure to get an invoice on Cintal's name and with fiscal #502603631.
Unfortunately that is not always easy so there is the last alternative
which is 3) ask Cintal to make the purchase through the internet using
Cintal's credit card.
How do I contract
First you need to have funds to pay personnel on your project.
Generally you have to follow the rules for personnel contracting
of your financing institution. Cintal's secretariat can help you
on that. In general Cintal's contracting rules are as follows: 1)
the project coordinator selects the type of fellowship required; 2)
Cintal advertises the position for a certain period of time; 3)
the project coordinator selects the candidate and 4) the candidate
signs a fellowship agreement with Cintal. Amounts for fellowships are
generally those of FCT. If justified these amounts can be changed
by the project coordinator. These generic rules can be found on